Year 1 Milestones

The first year of implementation is structured around four quarters, each with specific objectives, deliverables, and success indicators. This detailed roadmap provides the execution blueprint for transforming El Segundo USD into an AI-ready district.

Visual Roadmap

MONTH:  1    2    3    4    5    6    7    8    9    10   11   12
        |----Q1----|----Q2----|----Q3----|----Q4----|

ADMIN   [====]
COHORT1      [========]
COHORT2                [========]
FACULTY                          [================]
STUDENTS               [=====]   [=========]      [===========]
                       Pilot     Expansion        Assessment

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Q1: Foundation

Q1: Foundation (Months 1-3)

Primary Objective: Establish organizational infrastructure and train the first cohort of teacher champions.

Week-by-Week Timeline

Week	Activities	Responsible Party
1-2	Board approval, contracts finalized	Superintendent, Board
3-4	Administrator strategic workshops (Skafld-led)	Skafld Studio, District Leadership
5-8	Teacher Champion Cohort 1 recruitment and intensive training	Skafld Studio, HR
9-12	Cohort 1 builds AI-augmented lesson plans in sandbox	Cohort 1 Teachers, Skafld Support

Key Deliverables

Deliverable	Description	Due
Board Resolution	Formal approval of AI Initiative budget and scope	Week 2
Partnership Agreement	Signed contracts with Skafld/SA	Week 2
Administrator Completion	100% of administrators complete strategic training	Week 4
Cohort 1 Roster	20 teacher champions identified and committed	Week 5
Training Curriculum	40-hour intensive training program finalized	Week 5
Cohort 1 Certification	All 20 champions complete intensive training	Week 8
Sandbox Lesson Plans	Each champion develops 3 AI-augmented lessons	Week 12

Administrator Training Components

Session	Duration	Topics Covered
Executive Briefing	4 hours	AI economic transformation, workforce disruption data, strategic imperatives
Policy Workshop	4 hours	Acceptable use policies, FERPA compliance, equity requirements
Communication Planning	4 hours	Parent messaging, community engagement, media relations
Implementation Strategy	4 hours	Resource allocation, timeline management, success metrics

Teacher Champion Selection Criteria

Successful candidates for Cohort 1 demonstrate:

• Early adopter mindset - Already experimenting with technology in classroom
• Peer influence - Respected by colleagues, natural communicators
• Subject diversity - Representation across grade levels and disciplines
• Commitment availability - Can dedicate 40 hours to intensive training
• Growth orientation - Eager to learn and share knowledge

Q1 Success Indicators

Metric	Target	Measurement Method
Board approval	Achieved	Board vote record
Administrator training completion	100%	Attendance records
Cohort 1 recruitment	20 teachers	Signed commitments
Cohort 1 training completion	100%	Certification records
Sandbox lessons created	60 (3 per teacher)	Lesson plan repository
Teacher confidence score	7+/10	Pre/post survey

Q2: Expansion

Q2: Expansion (Months 4-6)

Primary Objective: Begin classroom integration, train second cohort, and launch student pilot programs.

Week-by-Week Timeline

Week	Activities	Responsible Party
13-14	Cohort 1 begins classroom AI integration with support	Cohort 1 Teachers
15-18	Cohort 2 training begins (train-the-trainer model)	Cohort 1 Teachers, Skafld Support
17-20	Student AI Studio Teams pilot launch	Program Coordinator
19-22	Parent education sessions begin	Communications Team
21-24	Employer partnership meetings	District Leadership

Key Deliverables

Deliverable	Description	Due
Classroom Integration	Cohort 1 teachers implement AI lessons	Week 14
Cohort 2 Training Launch	50 additional teachers begin training	Week 15
Student Pilot Launch	50 students enrolled in AI Studio Teams	Week 18
Parent Sessions	First parent education events completed	Week 20
Employer MOUs	Initial partnership agreements signed	Week 24
Cohort 2 Certification	50 teachers complete certification	Week 24

Train-the-Trainer Model

Cohort 1 teachers lead Cohort 2 training with the following structure:

Component	Duration	Format
Foundation Sessions	8 hours	Cohort 1 led workshops
Peer Observation	4 hours	Cohort 2 observes Cohort 1 classrooms
Guided Practice	8 hours	Cohort 1 coaches Cohort 2 lesson development
Independent Practice	12 hours	Self-directed with office hour support
Showcase Presentation	4 hours	Cohort 2 presents lessons for peer feedback

Student AI Studio Teams Pilot

Structure:

• 5 teams of 10 students each (50 total)
• Grades 10-12 for pilot phase
• Weekly 90-minute sessions
• Cross-grade mentorship embedded

Selection Criteria:

• Interest-based application process
• Intentional 50/50 gender balance
• Diverse academic backgrounds (not just "tech kids")
• Parent consent and student commitment

Pilot Projects:

Team	Focus Area	Industry Partner
Team 1	Content Creation	Local media company
Team 2	Data Analysis	Aerospace partner
Team 3	Process Automation	Tech startup
Team 4	Creative Design	Entertainment industry
Team 5	Research & Writing	University partner

Parent Education Program

Session	Content	Audience
AI in Education 101	What AI is, how it's used responsibly	All parents
Supporting Your Student	Home practices that reinforce learning	Elementary parents
College & Career Advantage	How AI skills benefit applications	High school parents
Ethics & Safety	Addressing concerns about AI risks	Concerned parents

Q2 Success Indicators

Metric	Target	Measurement Method
Cohort 1 classroom integration	100% implementing	Observation records
Cohort 2 training completion	50 teachers	Certification records
Student pilot enrollment	50 students	Enrollment records
Gender balance in pilot	50% female	Demographics tracking
Parent session attendance	200+ parents	Attendance records
Employer partnerships initiated	5+ partners	MOU signatures

Q3: Scaling

Q3: Scaling (Months 7-9)

Primary Objective: Achieve district-wide teacher baseline and expand student programming.

Week-by-Week Timeline

Week	Activities	Responsible Party
25-28	All-faculty AI literacy requirement launches	HR, Professional Development
29-32	Student studio teams expand (target: 100 students)	Program Coordinator
29-30	Girls-only studio teams launch	Equity Coordinator
33-34	First student portfolio exhibitions	Studio Team Mentors
35-36	Feedback loops and mid-year assessment	Assessment Team

Key Deliverables

Deliverable	Description	Due
Faculty Training Launch	12-hour certification program begins	Week 25
Studio Team Expansion	Double participation to 100 students	Week 32
Girls-Only Teams	At least 2 dedicated teams operational	Week 30
Portfolio Exhibition	First public showcase of student work	Week 34
Mid-Year Assessment	Comprehensive progress evaluation	Week 36

All-Faculty AI Literacy Certification

12-Hour Certification Requirements:

Module	Duration	Content
AI Fundamentals	2 hours	What AI is, how it works, current capabilities
Educational Applications	2 hours	AI tools for teaching and learning
Hands-On Practice	4 hours	Using AI for lesson planning, assessment, feedback
Ethics & Responsibility	2 hours	Academic integrity, bias awareness, privacy
Classroom Integration	2 hours	Developing personal AI integration plan

Support Structure:

• Office hours with teacher champions (weekly)
• Online resource library
• Peer learning communities by department
• Just-in-time technical support

Student Program Expansion

From 50 to 100 Students:

Component	Q2 Pilot	Q3 Expansion
Total students	50	100
Number of teams	5	10
Grade levels	10-12	9-12
Girls-only teams	0	2
Industry partners	5	8

Girls-Only Studio Teams:

Designed to address documented gender gap in AI adoption:

• Safe space for building confidence
• Female teacher mentors assigned
• Female AI professionals as guest speakers
• Spotlighted success stories
• Pathway to mixed teams in Year 2

Portfolio Exhibition Components

Student Portfolio Requirements:

Element	Description
Project Artifacts	3+ completed AI-augmented projects
Process Documentation	Evidence of iteration and learning
Reflection Narrative	Written analysis of growth and insights
Technical Demonstration	Live or recorded demonstration of skills
Peer/Mentor Feedback	Documented feedback integration

Exhibition Format:

• Public event (parents, employers, community)
• Student-led demonstrations
• Industry judges provide feedback
• Media coverage invited
• Best practices documented

Q3 Success Indicators

Metric	Target	Measurement Method
Faculty certification enrollment	100%	Registration records
Faculty certification completion	80%	Completion records
Student program expansion	100 students	Enrollment records
Girls-only team participation	25+ students	Demographics tracking
Portfolio exhibition quality	Avg 7+/10	Judge scoring rubric
Student confidence scores	15% improvement	Pre/post survey

Q4: Consolidation

Q4: Consolidation (Months 10-12)

Primary Objective: Assess Year 1 outcomes, showcase successes, and prepare for Year 2 expansion.

Week-by-Week Timeline

Week	Activities	Responsible Party
37-40	Comprehensive Year 1 outcomes assessment	Assessment Team
41-42	Board presentation and community showcase	District Leadership
43-44	Employer feedback collection on portfolios	Partnership Coordinator
45-48	Model refinement based on learnings	Implementation Team
47-48	Grant applications submitted	Grants Coordinator

Key Deliverables

Deliverable	Description	Due
Year 1 Assessment Report	Comprehensive outcomes analysis	Week 40
Board Presentation	Year 1 results and Year 2 proposal	Week 42
Community Showcase	Public celebration of achievements	Week 42
Employer Feedback Report	Industry validation of student portfolios	Week 44
Year 2 Implementation Plan	Refined roadmap based on learnings	Week 46
Grant Applications	Submitted for sustained funding	Week 48

Year 1 Assessment Framework

Data Collection Areas:

Domain	Data Sources	Analysis Focus
Teacher Outcomes	Surveys, observations, portfolio reviews	Confidence, integration quality, peer leadership
Student Outcomes	Assessments, portfolios, surveys	Skill development, engagement, career readiness
Gender Equity	Demographics, participation, outcomes	Parity achievement, intervention effectiveness
Employer Validation	Feedback forms, interviews	Portfolio quality, hiring interest
Community Perception	Surveys, event attendance	Support level, concern reduction

Assessment Questions:

1. Did we achieve our Year 1 targets?
2. What worked well and should be expanded?
3. What didn't work and needs modification?
4. Are we on track for gender parity goals?
5. Do employers value student portfolios?
6. What additional resources are needed for Year 2?

Board Presentation Components

Section	Content	Duration
Executive Summary	Key achievements and challenges	5 min
Data Review	Year 1 metrics vs. targets	10 min
Student Showcase	Student presentations of work	15 min
Employer Testimonials	Partner feedback	5 min
Lessons Learned	What we'll do differently	5 min
Year 2 Proposal	Expanded scope and budget request	10 min
Q&A	Board questions	10 min

Model Refinement Process

Learning Capture Framework:

Frequency	Questions	Documentation
Weekly	What worked? What didn't? What surprised us?	Team meeting notes
Monthly	Are teachers feeling supported? Are girls engaging equally?	Progress reports
Quarterly	Is gender parity on track? What's our biggest blocker?	Quarterly review
Annually	Did we hit milestones? What changes for Year 2?	Annual assessment

Grant Application Targets

Funder Type	Focus Area	Estimated Ask
Federal (NSF, Dept of Ed)	Innovation in AI education	$200-400K
Private Foundations	Gender equity in STEM	$100-200K
Corporate Sponsors	Workforce development pipeline	$50-100K
State Programs	Educational technology	$50-100K

Q4 Success Indicators

Metric	Target	Measurement Method
Year 1 assessment completed	Yes	Report publication
Board presentation delivered	Yes	Meeting minutes
Community showcase attendance	300+ attendees	Event registration
Employer feedback collected	10+ partners	Feedback forms
Grant applications submitted	3+ applications	Submission records
Year 2 plan approved	Yes	Board approval

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Year 1 Critical Path Summary

The following items represent the critical path for Year 1 success. Delays in any of these areas will impact subsequent phases.

Milestone	Deadline	Dependencies	Risk Level
Board approval	Month 1, Week 2	None	Medium
Administrator training	Month 1, Week 4	Board approval	Low
Cohort 1 recruitment	Month 2, Week 5	Administrator buy-in	Medium
Cohort 1 certification	Month 2, Week 8	Training curriculum	Low
Classroom integration	Month 4, Week 14	Cohort 1 completion	Medium
Student pilot launch	Month 5, Week 18	Teacher readiness	Medium
Cohort 2 certification	Month 6, Week 24	Cohort 1 availability	Low
All-faculty launch	Month 7, Week 25	Support infrastructure	High
Studio team expansion	Month 8, Week 32	Pilot success	Medium
Portfolio exhibition	Month 9, Week 34	Student work quality	Medium
Year 1 assessment	Month 10, Week 40	Data collection	Low

Resource Allocation by Quarter

Resource	Q1	Q2	Q3	Q4
Skafld Support	High	Medium	Low	Low
Internal Staff Time	Medium	High	High	Medium
Technology Investment	High	Medium	Low	Low
Community Engagement	Low	Medium	High	High
Assessment/Documentation	Low	Low	Medium	High